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Privacy Policy


Effective Date: June 1, 2025

System + Soul AI Institute (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy describes how we collect, use, share, and safeguard information obtained from visitors (“you” or “users”) on our website, https://www.systemandsoulai.com (the “Site”).

  1. Information We Collect
    a. Personal Information:

  • Data you voluntarily provide, such as name, email address, phone number, payment information, professional details, and messages submitted via forms.

b. Usage & Technical Data:

  • Automatically collected data when you interact with the Site: IP address, device and browser type, operating system, pages visited, referral/exit pages, and timestamps.

  • Cookies, tracking pixels, web beacons, and similar technologies (e.g., Google Analytics, Meta Pixel).

  1. How We Use Your Information
    We use collected data to:

  • Provide you with services, products, and content.

  • Process payments and manage transactions.

  • Respond to inquiries and deliver customer support.

  • Send relevant marketing communications and newsletters (with your consent).

  • Improve user experience, the Site, and our services.

  • Conduct analytics and marketing-driven experiments.

  • Comply with legal requirements and prevent fraud.

  1. Legal Basis for Processing (GDPR)
    If you are in the EU, our lawful basis includes:

  • Contractual Necessity: To provide services or products you've requested.

  • Consent: For email newsletters and marketing materials.

  • Legitimate Interests: For Site optimization, analytics, and fraud prevention.

  • Legal Compliance: To meet legal and regulatory obligations.

  1. Cookies & Tracking Tools
    We and our third-party partners use cookies and similar tracking technologies to:

  • Analyze Site traffic and performance.

  • Remember your preferences and deliver personalized content.

  • Measure advertising efficiency.

You can control cookies through your browser settings or by managing preferences on our cookie consent banner.

  1. Data Sharing & Disclosure
    We may share your information with:

  • Service providers (e.g., payment processors, email platforms, analytics vendors).

  • Strategic partners (e.g., marketing or event collaborators).

  • Legal authorities when required by law.

  • Business transfers (e.g., mergers, acquisitions) – with notice to you.

We do not sell your personal information to third parties.

  1. International Data Transfers
    We are based in the U.S., but data may be transferred internationally. When transferring, we implement appropriate safeguards such as Standard Contractual Clauses or EU-U.S. Privacy Shield where applicable.

  2. Data Retention
    We retain personal data only as long as necessary to:

  • Fulfill the purposes outlined in this Policy.

  • Comply with legal obligations.

  • Defend rights or satisfy accounting or audit requirements.

  1. Your Rights
    Depending on your location, you may have rights to:

  • Access, update, correct, or delete your data.

  • Restrict or object to processing.

  • Export your data.

  • Withdraw consent at any time.

  • File a complaint with your local data protection authority (e.g., EU ICO, California AG).

To exercise any rights, email us at support@systemandsoulai.com.

  1. Security Measures
    We implement administrative, technical, and physical safeguards to protect your data, such as:

  • Encryption (HTTPS/TLS).

  • Secure access controls.

  • Regular security assessments.

However, no method is fully secure. You also share responsibility to protect your personal login information.

  1. Third-Party Sites & Services
    Our Site may contain links to third-party sites (e.g., course platforms, social media). We are not responsible for their privacy practices. We recommend reviewing their policies before sharing your data.

  2. Children’s Privacy
    Our Site and services are not directed at children under 16. We do not knowingly collect data from individuals under 16. If aware of any such data collection, we will promptly delete it.

  3. Updates to This Policy
    We may update this Privacy Policy. Any material changes will be posted here with an updated “Effective Date.” Your continued use of the Site constitutes acceptance of the revised policy.

  4. Contact Us
    For questions or to exercise your data rights, contact:
    System + Soul AI Institute
    lizette@systemandsoulai.com
    https://www.systemandsoulai.com

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